Group tours can be exciting and a great deal of fun, but only when they are properly planned. Below, you can learn more about planning a tour and might find some questions to ask yourself along the way. With these tips and tricks, you can help your group make some exciting memories that they will cherish for a lifetime.
How Will You Travel?
When planning a group tour, it is vital that you think about your travel accommodations ahead of time. You will need to consider the number of people in your group, then find a vehicle that will suit everyone comfortably while providing for their needs. For example, you may choose a luxury coach that offers on-board internet access, restrooms, and plenty of storage if it is a longer trip. For shorter tours, a bus that offers enough storage for one bag per passenger is often enough. Make certain you anticipate the weather, as well, and choose a vehicle that will offer appropriate climate control.
Where Will You Stay?
Group tours often last more than a day. Some last the weekend, and some may go on for a full week. If you will need overnight accommodations, this is something else that you should plan well in advance. Look for local hotels that follow your itinerary and don’t require your group to travel more than a few minutes out of its way. Consider the number of people in your group, and be sure to check for group discounts, as well. Many national hotel chains offer significant discounts for groups of 10 to 15 or more.
What Will You Eat?
Making sure everyone has three meals a day can be a challenge, but the good news is that you’ll have several options available to you. You might choose to have breakfast in the hotel; many hotels offer a free continental breakfast as part of their packages. You may be able to pack a sack lunch or, depending on your itinerary and location, sample one of numerous food trucks in the local area in the afternoon. For dining in restaurants – especially during the evening hours – call ahead to see if you need reservations. Buffet-style restaurants are typically good options since they strive to provide food that everyone will enjoy.
What Will You See and Do?
Last, but most certainly not least, an important part of planning a group tour involves making sure that no one is bored, and your itinerary is full. Keeping busy without feeling rushed takes a great deal of planning, as well. Keep in mind your target time for travel. Take into account traffic, and make sure that you know how long each stop along the way will take. Allow extra time between destinations for travel, too, since this will help you avoid being late for any important activities.
Planning a group tour does not have to be a difficult endeavor, but it does require you to pay close attention to detail, anticipate things that could possibly go wrong, and be sure you have considered every member’s best interests. Travel, lodging, food, and activities are the main things. Once you have these planned down to the letter, your tour is sure to be a hit.