Whether you are arranging a company outing, organizing a group ski trip, or celebrating your wedding day, a little preparation can help make the process smooth and worry-free. Planning a big event is no small endeavor, but organization and choosing the right professionals to work with can help provide peace of mind.

Once the date of your event is decided, it’s important to create an event timeline and decide on a budget. The timeline will keep you focused and on-task, and make sure things are set in place for your event.

  • 1 year – 6 months: Decide on the venue or location for your event. This might have been done in conjunction with the selection of your date, since often times these two important details are the overriding deciding factors in planning your event.
  • 9 months: Book entertainment, speakers, and activities for your event. If it’s a corporate outing; what will keep employees engaged and involved? If it’s a wedding; do you want a band or a DJ? How about an officiant for the ceremony? If the event is a multi-stop affair, make sure each stop is planned out.
  • 6 months: Plan out a menu. Decide it will be a formal, sit-down menu or passed appetizers; food can definitely make or break an event. Book caterers early, to ensure your favorite ones are available.
  • 3 months: Arrange decorators, florists, or designers to make the chosen space beautiful and inviting.
  • 2 months: Organize the transportation. It’s not only convenient for your guests, but can be a stress reliever for the planner. Safe and reliable transportation is no doubt a priority on your list, and equally important is the comfort and enjoyment of your guests.